Document Controller

Key Responsibilities

· Document Management & Control

· Establish and maintain the project document control system (electronic and hard copy).

· Manage document numbering, revision control, distribution, and archiving.

· Ensure compliance with project-specific document control procedures and ISO standards.

· Track incoming and outgoing correspondence (RFIs, transmittals, technical submittals, NCRs, etc.).

· Maintain up-to-date document registers and logs.

Technical Documentation (BESS-Specific)

· Control and manage engineering documents including:

· Electrical single-line diagrams (SLDs)

· Protection and control schematics

· Civil and structural drawings

· SCADA and EMS documentation

· Commissioning procedures and test reports

· Coordinate with EPC contractors, OEMs, grid operators, and consultants.

· Ensure proper filing of grid compliance documentation (e.g., grid code requirements in Germany).

Reporting & Coordination

· Prepare weekly/monthly document status reports.

· Monitor document submission schedules and follow up on overdue items.

· Support audits and internal quality reviews.

· Assist the Project Manager and Engineering Team with document retrieval and verification.

Regulatory & Compliance

· Ensure documentation complies with German regulatory requirements and permitting conditions.

· Maintain records required for TÜV inspections and grid operator approvals.

· Support handover documentation for client and authorities.

Qualifications & Experience

Required:

· Minimum 3-5 years of experience in document control within construction, energy, or infrastructure projects.

· Experience on renewable energy, power generation, substations, or BESS projects preferred.

· Familiarity with document management systems (e.g., Aconex, Procore, SharePoint, EDMS platforms).

· Strong understanding of revision control and technical drawing management.

· Fluent in English; German language skills highly desirable.

· Strong organizational skills and attention to detail.

Preferred:

· Experience working on German energy projects.

· Knowledge of grid compliance documentation.

· Familiarity with ISO 9001 quality management systems.

· Experience supporting commissioning documentation and final handover dossiers.

Darwin Recruitment is acting as an Employment Business in relation to this vacancy.